The University of Memphis
Special Event Services
The safety and security of students, faculty, administrators, staff, and visitors during events taking place at the University is paramount. Departments and organizations sponsoring events on the University of Memphis campuses are responsible for requesting special event services when warranted. Police Services is responsible for assigning security personnel, University or contractual, for all on-campus events requiring the presence of security personnel.
All policing or security activities, assignments, or functions will either be performed by, at the direction of, or with the approval of, Police Services. Departments or organizations are prohibited from contracting outside policing or security services without consulting University Police Services.
Special event is defined as any activity requiring the presence of security personnel, either University commissioned police officers or contracted security officers, for a period of time in excess of one hour.
Sponsoring departments/organizations should use the following as guidelines in determining whether or not to request special event services.
The Chief of Police, or designee, is available to consult with the event sponsor the need for additional officers or other security aspects of the event.
|Requesting Special Event Services|
University departments or activities sponsoring events requiring security personnel shall complete a Security Request form, have it signed by the Department Chair or financial manager, and submit it to the Chief of Police a minimum of two weeks prior to the event. Failure to do so may result in cancellation of the event.
Sponsoring organizations/departments will be charged a per hour, per officer fee for special event services that is based on actual costs. Police Services will provide a cost estimate in advance of services being rendered. The final cost will depend on actual hours worked by officers, and will be charged via transfer voucher.
|Security Request Form|
| ||UM1679 -- Revised February 15, 2017|
UM1679 -- Issued May 7, 2010 supercedes policy number 1:2D:06:02 and procedure 2D:06:02A
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