Accountable records pertaining to acquisitions and disposal of library materials shall be in accordance with good business practices as outlined in appropriate university library administration publications (i.e., Rogers and Weber. University Library Administration, H.W. Wilson, 1971). Such records are subject to audit.
University Libraries and School of Law Library procedures shall be published outlining internal controls pertaining to acquisitions, controls, and disposal. Copies of these procedures will be furnished to the Vice President for Business and Finance.
University Libraries and School of Law Library shall be responsible for ensuring that funds are available before goods are ordered. Any purchase contract for library materials involving expenduture of more than $20,000 must be approved by the provost. A written statement of outstanding orders in all areas of the University Libraries and School of Law Library acquisitions budgets shall be provided by the Dean of Libraries and the Dean of the School of Law to the Department of Accounting on the last working day of each fiscal year.
Appropriate procedures governing the purchase of library materials will be published by the provost. Such procedures, being essentially of a business nature, will be coordinated with the vice president of business and finance prior to publication.