The donor must complete the Sick Leave Donation Agreement Form stating the name of the recipient and the amount of leave being donated. The form must be signed and witnessed by two University employees. The completed form is submitted to the Benefits Office in the Department of Human Resources.
Before approving the transfer, the Benefits Office will verify that (1) the recipient is a member of a Sick Leave Bank; (2) the recipient has provided current certification from a health care provider that he/she continues to be unable to work; (3) the donor has sufficient sick leave to cover the donation, and (4) the amount being donated does not exceed one-half the donor's current balance.
The Benefits Office will also record the date and time the donor forms are received in the Benefits Office. This will determine the order in which sick leave will be deducted from the donor's sick leave balance when there are multiple donors for a single individual. The recipient's department will be notified of the amount of leave that has been donated. If the donor has insufficient leave to cover the amount originally donated, the leave donation agreement will be voided. The value of the donated leave will be based on the recipient's established rate of pay.
Only the amount of leave sufficient to cover each pay period will be transferred at any given time. Sick leave may not be transferred retroactively beyond one pay period. Donated sick leave that was not used by the recipient will be transferred to the general account of the applicable Sick Leave Bank . If the donor terminates employment, retires, transfers to another state institution or state agency, dies, or has an insufficient leave balance to meet eligibility criteria, all responsibility to donate leave is voided.