THE UNIVERSITY OF MEMPHIS OPERATING PROCEDURE SUBJECT: Outdoor Amplified Musical Events PROCEDURE NO.: 2E:10:01A DATE: August 30, 1989 SUPERSEDES PROCEDURE NO.: 2E:10:01A DATE: May 30, 1979 The Vice President for Student Educational Services (hereafter, "Vice President") will serve as final authority for approving any outdoor, amplified musical event on The University of Memphis campus. Requests for such events may be made only by a registered student organization and must first be reviewed by the Associate Dean for Student Life (hereafter,"Dean"). The Dean may request representatives of the sponsoring organiza- tion to clarify and discuss the proposal before recommending. If a proposal is rejected, the Dean will provide the organization with a written explanation. The Dean may also base a recom- mendation for approval on certain changes or modifications specified. The Dean will report to the Vice President within five (5) class days after the request is received. The Vice President may elect to: (a) approve the recommendation, (b) reject the recom- mendation, or (c) approve the recommendation subject to any changes or modifications deemed appropriate. If the Vice President rejects or modifies the request, a written explanation will be provided to the organization. The proposal must be submitted at least two (2) weeks prior to the scheduled event, with a possibility that six (6) weeks advance notice may be required under certain circumstances outlined by the Dean. The proposal must identify the target audience, the source of funding, the sponsoring student organization, the identity of event monitors, the nature of the event, the identity and a description of any performers, clean-up provisions and any liability coverage for the event. The proposal must conform to the following guidelines: 1. The event may run a maximum of four (4) hours. It must be concluded on weeknights by 10:00 P.M. and on weekends by midnight. 2. Outdoor musical events during class hours are normally not permitted and shall in all instances be limited to University- wide events (i.e. Homecoming, etc.) and are subject to prior approval from the Vice Provost for Academic Affairs. 3. The sound level will be determined and monitored by the Associate Dean of Students or a designate assigned to the sponsoring student organization. The sound must be maintained at an acceptable level at all times. The Associate Dean or a designate may request the musical group performing and/or the sponsor to lower the sound level, taking into consideration: a. The proximity of the event to academic building, residence halls or private residences; b. The number of musical instruments and/or the amplification capacity of equipment involved in the event; c. The time of day; d. The expected duration of the event; and e. The number of complaints received from the surrounding community as to the sound level of the event. At the request of any authorized University official to lower the sound level, the musical group performing and/or the sponsoring registered student organization shall respond immediately. 4. Off-campus advertising, including but not limited to television, radio, posters and handbills are prohibited unless specifically requested by the organization and approved by the Dean and Vice President. The intent of this provision is to limit the audience for the event to students, faculty and staff of the University. 5. Alcohol and drugs are prohibited. 6. Failure to adhere to this policy will result in the sponsoring registered student organization being subject to possible restitution and/or loss of the privilege to sponsor events up to a period of one (1) year. Additionally, any sponsoring registered student organization or student who violates the provisions of the Code of Student Conduct or the general rules and regulations of the University may be subject to the sanctions contained therein. Any proposed location is subject to the approval of the Vice President. The areas listed below are suggested as possible locations: The Mall area west of the University Center; The field north of the Statesman Complex; The Intramural Field east of the Recreation Complex; The outdoor pool area at the Recreation Complex; The fenced parking lot south of Printing Services; or The Music Building Amphitheatre.