THE UNIVERSITY OF MEMPHIS OPERATING PROCEDURES


SUBJECT:  GRADUATE SCHOLARSHIPS/FELLOWSHIPS

PROCEDURE NO.:  2B:06:01A                  DATE:  January 2, 1987

SUPERSEDES PROCEDURE NO.:  None            DATE:

       
PURPOSE:

To outline requirements, procedures and areas of responsibilities
for the administration of new and renewal graduate scholarships.

  1. Initiation of NEW Scholarships/Fellowships

     1.1  The Office of Development shall coordinate all new
          scholarship and fellowship programs.

     1.2  The Office of Development staff will meet with the
          potential donor(s) to determine the following:

          (A)  area of academic interest
          (B)  graduate or undergraduate
          (C)  endowed or annual
          (D)  other particulars requested by the donor(s)
          (E)  additional requirements by the University
        
     1.3  The Office of Development will determine the terms of
          the agreement, receive funds from the donor(s), empower
          the Accounting Office to establish an account and notify
          the Graduate School of all graduate scholarships and
          fellowships.  [See procedure No. 2E:03:01A for proper
          disposition of undergraduate scholarships.]

     1.4  The Accounting Office will establish the new scholar-
          ship or fellowship account and related budget based on
          the information provided by the Office of Development.

     1.5  Upon notification of an approved budget, the Graduate
          School will initiate the selection process.

  2. Initiation - RENEWAL Scholarships/Fellowships

     2.1  Prior to March 1 each year, the Office of Development
          will notify the Accounting Office and the Graduate
          School of receipt of scholarship/fellowship renewal
          commitments from donors.  The latter will initiate
          selection procedures.

     2.2  After funds have been received and budgets approved, the
          Accounting Office will inform the Graduate School so
          that the fellowship award may be issued.

                      
                     
                     THE UNIVERSITY OF MEMPHIS
                 
                 GRADUATE SCHOLARSHIPS/FELLOWSHIPS
                         
                         MONTHLY STIPENDS


AUTHORIZATION                        DATE: ____________________________
-------------

    TITLE OF AWARD: ___________________________________________________

    AMOUNT: __________________________

    RECIPIENT: _______________________ SSN: ___________________________


    PERMANENT ADDRESS: ________________________________________________
                                     Number and Street

                       ________________________________________________
                         City                 State              Zip


PHONE: ________________________________________________________________
                Work                          Home

ACCOUNT NO.: _______________________ NO. PAYMENTS: ____________________

OBJECT CODE: 4720


ISSUANCE
--------

A check payable to the above named student in the amount of $ _________ 
is hereby requested to be issued monthly, beginning ___________, ending 
____________.

Checks shall be delivered to: _________________________________________


I certify that the above named student has been selected for the
scholarship/fellowship stipulated.


SIGNATURE: ____________________________________________________________
                                Graduate Dean



      An Equal Opportunity/Affirmative Action Employer     GS/B 1986


** Please contact the appropriate office for AUTHORIZATION FOR AWARD
   FORM and/or INTERNAL COORDINATION FORM (proposal submission to
   external sponsor)