THE UNIVERSITY OF MEMPHIS OPERATING PROCEDURES SUBJECT: HPER COMPLEX FACILITIES AND AREAS PROCEDURE NO.: 2A:04:02A DATE: August 16, 1992 SUPERSEDES: 2A:04:02A DATED: June, 1992 GENERAL PROCEDURE 1. Scheduling the use of the HPER Complex facilities and areas is the re- sponsibility of the HPER Department. The HPER Scheduling Office (HSO) coordinates space requests and facilitates utilization of the facilities and areas. 2. In meeting this responsibility, the HSO will schedule programs and events in designated areas according to the following priorities: a. HPER Department academic programs (credit classes and special class related events). b. Athletic Department NCAA competitive teams (practice and competition). [includes cheer, pom and band practice] c. HPER Department Intramural & Recreational Services programs and activities. [includes club sport programs and activities] d. Continuing Education short courses and programs. e. All other University User Groups. (Equal access on a first-come, first-served scheduling basis) f. Off-campus users, even if using conference space. Activities or events approved by the President shall constitute the only exception to the aforestated priorities. No interruption or deletion of a scheduled function may occur with- out the approval of the individual originally scheduling the facil- ity. 3. The Complex is normally open for academic, recreational and other use during time periods established by the Chair of the HPER Department. Current hours of operation will be posted in the appropriate facilities. Individual area and building time schedules may vary and overall hours may vary periodically based on University requirements or utilization need. The complex shall be closed on designated University holidays unless otherwise posted. The designated supervisor on duty may terminate Complex recreationl activ- ities without advance notice when considered in the best interest of the University. 4. There will be no unsupervised activity in the Complex. Free play activ- ities are prohibited in all areas during time periods reserved for sched- uled classes, functions or activities; and in all areas where participant safety precautions must be enforced. ( i.e., swimming, gymnastics, etc.) Unscheduled and/or unauthorized users may be escorted from the HPER Com- plex and treated as trespassers. 5. The University does not assume responsibility for loss of personal prop- erty in the Complex. 6. The HPER Department will attempt to prevent accidents and injuries. How- ever, the University assumes no responsibility for injuries received in any program or activity scheduled in the Complex. Thus, students and non- students alike are responsible for their own health and safety while par- ticipating and using areas and facilities in the Complex. 7. Smoking, drinking, or eating is prohibited except in designated areas of the Complex. Malicious damage to, or careless use of the Complex facil- ities or equipment and/or inappropriate behavior may lead to expulsion from the facility or area and future use privilege may be denied. Resti- tution in full is required for lost, stolen, or damaged University prop- erty or equipment. Appropriate dress for activity is required. 8. Appropriate user fees will be charged individuals using designated areas or facilities in the Complex. Appropriate rental fees will be charged individuals using designated equipment in the Complex. 9. Recreational use of the Complex shall be afforded to those individuals who are directly associated with the University and show evidence of this association and/or pay appropriate user fees. (See Recreational User-Fee Schedule.). 10. Full-time students are afforded free access and use of all scheduled Complex recreation programs and facilities upon presentation of their valid U of M I.D. card. (Exception to this procedure may include certain events.). 11. All students who are enrolled in at least six (6) hours or more of credit courses at The U of M are considered to be full-time students for the purpose of these procedures. 12. Full-time faculty and staff shall be afforded access and use of all scheduled Complex recreation programs and facilities upon presentation of a valid Faculty-Staff I.D. Card reflecting a paid Recreation Membership. Full-time faculty and staff without a membership may use these facilities upon presentation of a valid U of M I. D. card and payment of appropriate fees. Contract personnel (i.e., ROTC Staff and Food Servsres, etc.) shall be afforded the privileges stated above. (See Recreation User-Fee Sched- ule.). 13. Part-time faculty and staff may use the facility upon presentation of a valid U of M I. D. card and payment of the appropriate user fee. 14. Full-time students, faculty and staff may purchase a Recreation Family Membership for members of their immediate family. (See User-Fee Sched- ule.). The eligible family member shall be defined as a spouse and/or dependent children under the age of 21 residing in the household. Each family member between the ages of 12 and 21 will be issued an Associate Membership I.D. Card. 15. Each individual fourteen years or older having recreation use privileges may act as a sponsor of a guest. (See Guest Regulations.). EACH SPONSOR IS RESPONSIBLE FOR HIS/HER GUEST. EACH SPONSOR MUST PARTICIPATE OR BE WITH HIS/HER GUEST AT ALL TIMES. 16. Full-time students enrolled in immediate past spring semester but not enrolled in a summer semester, shall be afforded access and use of all scheduled Complex recreation programs and facilities upon presentation of their I.D. card reflecting payment of Summer Recreation user fees. The summer recreation user fees may be paid in the Bursar's Office. (See Recreation User-Fee Schedule.). 17. Utilization of the Facilities by special guests of the University is authorized when approved by the President of the University or the Vice President or Provost of the department sponsoring the guest. Approval of guest privileges (no charge) should normally be limited to out-of-town guests. A special I.D. card to identify these guests must be presented prior to use of the facilities. These cards are available in the Bursar's Office. 18. The Tennis courts are the only facility which may be used by the general public. Upon payment of the proper fee (See User-Fee Schedule.) persons seventeen years of age and older may use the courts if they are not in use and have not been reserved. The general public does not have the privi- lege of reserving tennis courts. GUEST REGULATIONS 1. Each guest must be accompanied by his or her sponsor. Sponsor is defined as an individual having Complex recreation use privi- leges as shown in General procedures above, items 9 through 18. 2. The number of guests will be normally limited to one person for all ac- tivities. The University reserves the right to increase or decrease the number of guests when in the best interest of all concerned. 3. Guests must pay appropriate Recreation User Fees. University guests who are approved with no charge by designated University officials are an exception to the aforementioned Procedure. 4. Only one handball-racquetball court or one tennis court may be in use at any time by a sponsor and/or his/her family and/or guests. 5. Guest tickets for current use may be purchased in the Physical Education Building and/or Field House when these facilities are open for recreation. It should be noted that the tennis courts may be open at times when the buildings are closed. At these times, guest tickets will be available from the court attendant on duty. 6. Faculty and guest are required to present proper identification while using the facility. The guest will be required to leave the facility either before or with the sponsor. HPER COMPLEX SPACE SCHEDULING 1. The HPER Department will provide an office for HPER Complex scheduling - The HPER Scheduling Office (HSO). 2. All users of the areas and facilities of the HPER Complex shall request space scheduling through the HSO. 3. All space will be scheduled in priority order. Priority scheduling will follow the University's academic scheduling time-table. The HSO will be responsible for sending notification of the scheduling time-table to all concerned groups. Failure to comply with scheduling deadlines may result in loss of priority. 4. The HSO will coordinate the scheduling priority system and has the author- ity to resolve conflicts. 5. The HSO will process HPER Complex space requests from non-student user groups. (University Procedure 2A:04:03A) 6. The HSO will process HPER Complex space requests from recognized Universi- ty Student Organizations. (University Procedure 2A:04:03A) 7. The HSO will process Fieldhouse space requests from recognized University Student Organizations. (University Procedure 2E:12:06G) RECREATION USER - FEE SCHEDULE I. STUDENTS Classification Privilege Fee -------------- --------- --- A. Full-time All programs & facilities Free B. Part-time All programs & facilities $3.00 per use period C. Family Membership All programs & facilities $15 per semester per family D. Special summer All programs & facilities $45 per summer or $3.00 per use period E. Withdrawn student* All programs & facilities $3.00 per use period# F. Registered contin- uing Education students and/or Designated programs & conferees facilities $3.00 per use period *Effective only during balance of semester of withdrawal. #Contingent upon time of withdrawal and extent of refund. II. FACULTY AND/OR STAFF Classification Privilege Fee -------------- --------- --- A. Full-time All programs & facilities $40 per year (Sept. 1 - Aug. 31) or $3.00 per use period. B. Family membership# All programs & facilities $75 per family per year (Sept. 1 - Aug. 31) or $3.00 per family member per use period C. Part-time All programs & facilities $3.00 per use period plus $3.00 for family member per use period #New faculty/staff appointments to The University of Memphis after March 1 are afforded the privilege of purchasing a faculty or family membership at half price. Faculty/staff members requesting Associate Membership I. D. Cards for dependent children 12 years or older must show proof of dependent's age. III.GUESTS Classification Privilege Fee -------------- --------- --- A. Student Guest All programs & facilities $5 per period any activity (Part-time & or two hours per person Full-time) tennis B. Student guest All programs & facilities $5 per period any activity (special summer) or two hours per person tennis C. Faculty and/or All programs & facilities $5 per period any activity staff guests or two hours per person tennis D. Family associate All programs & facilities $5 per period any activity member's guest or two hours per person tennis E. Special guest Designated programs & $5 per period any activity facilities or two hours per person tennis F. General public Tennis courts only $7 per person per court two hours maximum LOST OR DAMAGED I.D. CARDS -------------------------- Lost cards may be replaced upon payment of a $10.00 replacement fee. Damaged cards may be replaced at no charge, provided the damaged card is returned to Bursar's Office. IV. NON-UNIVERSITY GROUPS Non-University groups using Complex facilities for special events must pay Complex use fees based on the area and type of event held. See Use of University property and Facilities for Non-Credit Activities Policy #1:2A:04:03, Procedure #2A:04:03A.